YKHC’s Executive Chef and Dietary Manager Paulette Caguioa shares a tutorial on how to use the Dietary Requisition Form when requesting services from the dietary department for your events as well as for the services you provide.

Help us and help departments stay on budget and help us serve all our departments more efficiently. We are experiencing an uptick in alternative communication methods to request catering, department supplies, and meal tickets. These methods include verbal requests, emails, phone calls to the department, text messages, Tiger Text messages, paper requisitions handed to dietary staff while they are in other departments, and paper requisitions brought to the dietary department.

To get into alignment with current procedural guidelines, only dietary requisitions requested through Access eForms will be fulfilled going forward. This standard will be strictly enforced, effective immediately. If a requisition is not placed though Access eForms, the request will NOT be accepted.

The dietary department is not able see requisitions before they make it all the way through the approval process.  It is the responsibility of the requestor to follow up on the status of their request to ensure it makes it through the approval process and is accepted by the dietary department.

The approval process:

The requisition approval process usually takes 24 to 48hrs. The following depicts the approval stages a requisition moves through to get from the requestor to the dietary department.

Please take the time it takes for a requisition to move through the approval process into account when planning and placing requisitions for your departments and events.

Some tips for expediting the approval and requisition process:

• When submitting a request, consider lead time needed to fulfill the request and plan appropriately
• After submitting a request, reach out to the approvers that will need to sign off on the request (i.e. manager, finance administrator, dietary)
• If your department is needing immediate nutritional supplies, please have your manager contact the Executive Chef / Dietary Manager, Paulette Caguioa, at ext. 6274 or via Tiger Text

How to place a dietary requisition:

The process for requesting catering, department supplies, and meal tickets is through Access eForms. The dietary requisition form can be found by using the following pathway:

Complete all required sections of the Dietary Requisition form and submit for approval. Continue reading for specific details regarding how to complete:

• catering requisitions
• department supplies requisitions
• and meal ticket requisitions

Dietary Requisition Form

For catering requests:

In the Description drop down menu, select Catering.

In the Reason for Request field, please enter the following:

• event name
• date
• time
• location
• delivery or pick-up
• number of guests being served
• and attach menu ideas

For example:

Please give at least 48hrs of lead time for catering requests.

For department supply requests:

In the Description drop down menu, select Department Supplies.

In the Reason for Request field, please enter “replenish department supplies (see attached)” and attach the following Dietary Requisition Request form completed with supply selections as well as:

• date
• department name
• fund number
• department account
• supervisor name
• supervisor signature

If you do not see what you are needing listed on the form, items can be written in one of the blank fields under the OTHER section of the form.

For meal ticket requests:

In the Description drop down menu, select Meal Tickets.

Selecting meal tickets will allow you to enter values into the Quantity fields for breakfast, lunch, and dinner meal tickets.

In the Reason for Request field, enter what event or who will be using the utilizing the meal tickets.

–Paulette Caguioa, Executive Chef/Dietary Manager